DPG/MIG Electronic Mailing List Guidelines
In order to preserve the professional and educational purpose of the SCAN Yahoo Groups electronic mailing lists (EML), all participants are expected to abide by the following guidelines in all communications. Sanctions may be applied to participants who violate these EML guidelines.
EML Violations and Sanctions
Personal and non-professional exchanges may be, depending on their nature, inappropriate, and any list member who engages in this type of exchange will be sanctioned. Members who have concerns in this regard should contact the SCAN Office at email@example.com, rather than engage in any form of discussion on the EML.
SCAN reserves the right to monitor the posts to this EML and to impose sanctions upon any participant who violates these EML guidelines, including, but not limited to, revocation of posting privileges, either permanently or for a specified period of time. The following process shall apply to addressing potential violations:
Complaints or inquiries about possible violations may be raised by list members or staff. SCAN reserves the right to designate volunteer and staff personnel to monitor the lists from time to time.
The decision to act upon any violations, or any complaints about list participant conduct will depend upon the severity of the violation and will be made by the SCAN leadership team.
Where action beyond a letter of warning to the violator is recommended and called for, such as removal of the participant from the list or referral to the Academy Ethics Committee, the decision will be made by the SCAN leadership team.
The following topics and subject matter are unacceptable, must not appear in messages on the lists, and may in some instances constitute violations of the Academy Code of Ethics:
- Discussions of price, fees, or reimbursement amounts (which, as noted by Academy's General Counsel, may create the risk of antitrust exposure to the Academy and to participants);
- Abusive, threatening, defamatory or libelous comments;
- Pornographic, obscene or sexual materials or references;
- Inappropriate comments or references with respect to race, gender, religion, sexual orientation or ethnic background;
- Religious solicitations;
- Illegal or unethical practices; or
- Advertising, promotions, or endorsements of commercial products or services.
Participants are urged to use their professional judgment in evaluating the appropriateness and nature of the information posted.
- All participants must conduct themselves within the bounds of professionalism, courtesy and respect. While disagreements and differences of opinion are encouraged, no one may engage in personal attacks or criticism that has the effect of disparaging or insulting any individual. Inflammatory comments, taunting, and baiting are prohibited.
- A participant must not send or upload material to the list that is or may be protected by copyright unless written permission from the copyright owner has been obtained. Participants may, however, provide a brief summary or review of a copyrighted article and/or, in most cases, the URL where the material may be found.
- All messages posted to the list are, except where otherwise indicated, intended to be viewed only by members of the list, other Academy members and Academy staff, and should be treated as confidential. Except for messages clearly intended for broad circulation, such as those requesting professional assistance or publicizing job openings or opportunities, no message should be forwarded to or shared with an unintended recipient without the author's permission. Members of the list must also refrain from giving access to the list to nonmembers.
- List participants must not utilize the lists for purposes that cause injury or damage to Academy or that are directly detrimental to Academy's interests. While constructive criticism and open discussion are appropriate, distortions, false statements, misrepresentations, or deceptive practices are not. Participants should state clearly that opinions expressed on matters of public interest are their personal views and not those of Academy.
- Discussion lists are a value-added service of the Academy, and they are owned by Academy for use by its members.
The following additional points of conduct and protocol will improve the experience of all list participants. Adherence to these suggested practices is strongly encouraged.
- Unless responding to a message in which the author has specifically asked for private replies, a participant should send any reply to the list so the response is shared. Addressing a copy to the sender is usually not required, but is acceptable.
- A participant should include a descriptive subject line in each posting. If using the digest mode and wishing to respond to a post, the participant should be sure to use a subject header that matches the original post. A participant should sign every message with the name, organization, phone number and e-mail address of the sender. Promotional tag lines should be kept to a minimum.
- Where it is appropriate to reply only to the original sender, as with "me too" or "I agree" messages, the participant should refrain from replying to the entire list unless the message will be of interest to the majority of contributors to the ongoing discussion.
- The language of a written message can be ambiguous and subject to different interpretations. Each participant should carefully consider the phrasing and choice of language in his or her message to ensure that the intended message is conveyed. Although the list is private and confidential, all participants should also consider the effect of their message if publicly distributed or read by a third party.
- A participant should refrain from sending jokes, chain letters, junk mail, religious messages, or spam, as well as e-mail attachments that might contain viruses or virus warnings. In addition, each participant has an obligation to other participants to take appropriate steps to avoid the spread of viruses through the list, including the installation of virus protection on all computers by which the list is accessed.